# Site Diary (https://dev.tradieforms.com.au/docs/form-guides/building/national/national-site-diary) A site diary is the daily record of who was on site, what work happened, and what affected the day. Fill one diary per site per day, while the crew, conditions, delays, and deliveries are still easy to confirm. Sign it, check the PDF, and keep it with the job file. This is a Tradie Forms designed record, not a government form. It records the day. It does not replace a JSA, Take 5, incident report, variation notice, or any contract notice the job also requires. Need to break a task into steps, hazards, risk ratings, and controls before work starts? Use [JSA](https://dev.tradieforms.com.au/docs/form-guides/building/national/national-jsa) Need a short safety check before starting the task? Use [Take 5](https://dev.tradieforms.com.au/docs/form-guides/building/national/national-take-5) > **Warning** > > A diary entry can support the job record, but it does not replace a notice required by your contract or a full incident or hazard report. Send those separately when they apply. ## Before you start [#before-you-start] Have the day's real details ready. Do not rebuild them from memory at the end of the week. - **The site and diary date** - The site name, lot, address, or project reference the crew and client already use. - **Who attended** - Names, company or trade, and approximate start and finish times for people on site. - **Work completed** - The actual work done today, including areas, stages, or systems that make the note useful later. - **Delays and conditions** - Weather, access, late deliveries, unavailable plant, instructions, or other events that affected work. - **Visitors and deliveries** - Inspectors, engineers, clients, suppliers, and major deliveries worth keeping with the daily record. - **Safety cross-references** - The separate incident or hazard record number when something happened today. ## Site [#site] Business, supervisor, site, date, weather, and conditions for this diary. - **Business Logo (Shown top right on the downloaded diary) (Photo, Optional)** - Upload your business logo if you want it on the finished PDF. - **Business Name (Text, Required)** - Your trading name as the client or principal contractor should recognise it. - **Supervisor (Text, Required)** - The person responsible for the site record that day. - **Site or Address (Text, Required)** - Use the project name, lot, or address the job file already uses, for example `Lot 14, Riverbank Estate`. - **Diary Date (Date, Required)** - The day covered by this record. Use **Today** or **Yesterday** on site. Future dates are blocked. - **Weather (Select, Optional)** - Choose the closest condition: Fine, Overcast, Rain, Wind, Extreme heat, or Frost. - **Temperature (Text, Optional)** - A useful approximate temperature, for example `28°C`, when heat, cold, or curing conditions matter. - **Conditions Affecting Work (Text, Optional)** - A short factual note, for example `Rain stopped external works 10am-12pm`. **Saved detail: Business** - save this section to prefill it on your next site diary. ## Attendance [#attendance] Use **Add person** for each person you want on the daily record. The list can be empty for a rained-out or no-access day. Long lists continue onto extra PDF pages. - **Attendance (TableRows, Optional)** - Each row needs **Name** and **Company or Trade**. Add **Time On** and **Time Off** when the job needs an attendance trail. This is a diary list, not a site induction or per-person sign-on. ## Work [#work] Write the day so someone who was not there can still follow it. - **Work Performed Today (Textarea, Required)** - Name the work, location, and stage completed. `First-floor frames stood and braced; roof trusses delivered` is more useful than `Worked on framing`. - **Delays or Stoppages (Textarea, Optional)** - Say what caused the delay, when it happened, and what work it affected. Keep contract notices separate when the job requires them. - **Visitors and Deliveries (Textarea, Optional)** - Record important visitors, inspections, and major deliveries. Leave out routine crew already listed under Attendance. ## Safety [#safety] Choose whether there were incidents, near misses, or new hazards today. When you choose **Yes**, add a short cross-reference in **Safety Notes**. - **Incidents, Near Misses, or New Hazards Today (RadioGroup, Required)** - Choose **No incidents or new hazards** or **Yes, recorded below**. - **Safety Notes (Textarea, Required when you select Yes)** - Briefly identify what happened and the separate report, for example `Near miss raised as incident report IR-104`. Do not use this small field as the full incident investigation. ## Sign-Off [#signOff] Confirm the diary is a true record for the date shown. - **Name (Text, Required)** - The supervisor or tradie signing the daily record. - **Date (Date, Required)** - The sign-off date. Check it tells the same story as the diary date. - **Signature (Signature, Required)** - Draw, upload, or use your saved signature after the attendance and daily notes are final. ## Common mistakes [#common-mistakes] - **Writing the whole week on Friday.** - Dates, visitors, and short delays get mixed up. Complete one diary per site per day before the details disappear. - **Using vague work notes.** - `General works` does not help the client, office, or contract administrator. Name the stage, area, and useful result. - **Listing a delay without its effect.** - Record what caused it, the time or duration, and what work stopped. Send any required contract notice separately. - **Treating attendance as an induction register.** - This list records who was on site. Use the site's induction or sign-on process when individual declarations or signatures are required. - **Putting a full incident report in Safety Notes.** - Cross-reference the separate incident or hazard form. The diary keeps the daily link, not the investigation. ## Before download [#before-download] - Site, supervisor, and diary date match this day - Attendance names and trades are complete, or the empty day is explained - Work performed says what happened and where - Delays, conditions, visitors, and deliveries are factual - Any safety issue points to the separate report - Name, date, and signature are complete ## After download [#after-download] Keep the signed PDF with the job record and any matching photos, dockets, instructions, incident reports, variation notices, or delay notices. Give it to the client or principal contractor when the contract or site process asks for daily records. - **File it by site and date.** `Site Diary - Riverbank Estate - 2026-08-02.pdf` is easy to find later. - **Keep supporting records together.** Match delay notes with delivery dockets, instructions, photos, and any formal notice. - **Do not rewrite a signed day silently.** If you need to correct the record, make the correction clear and keep the original trail. ## Related guides [#related-guides] - **[Job Safety Analysis](https://dev.tradieforms.com.au/docs/form-guides/building/national/national-jsa)** - Break a task into steps, hazards, risk, and controls before work starts. - **[Take 5 Safety Check](https://dev.tradieforms.com.au/docs/form-guides/building/national/national-take-5)** - Complete a short pre-task safety check before starting work.